Hybrid Recording Quick Guide for Remote Proceedings

Hybrid Recording Quick Guide for Remote Proceedings


The Hybrid recording method can be used for:
  1. Any remote recording session on any video conferencing platform
  2. Any remote recording session on any teleconferencing platform
  3. In person for a quick capture using either
    1. A USB conference phone
    2. A mixed line-out feed from a mixer with multiple microphones
  4. In person for a true hybrid recording where some participants are with the reporter and some are appearing remotely
We will focus on Hybrid for remote proceedings for this article

  1. Before beginning, ensure that you have your microphone or mixer plugged in as well as a pair of earbuds (Earbuds are only needed if you want to playback audio into your ear during the takedown).  Verify that you are connected to the internet.

  2. Open the AutoScriptOne Application and sign in with the email and password you set up for autoscript.ai


  3. Click “Start a recording session”


  4. Click "Hybrid"


  5. Give your recording session a unique name


  6. Channel one is your microphone and will record your audio through the microphone.  It is labeled Reporter

  7. Channel two is the channel for your speaker and where you will capture the remote participants.  Click the edit pencil next to the speaker name and change it to a participant who will be doing the majority of the speaking.   Perhaps THE WITNESS or the name of the questioning attorney.    


  8. Add additional speakers for the participants.  Click the "+Add Speaker" button and then edit the name.  Repeat this step as needed until you have every participant on your speaker list.  


  9. Click Record in the bottom left corner of the reporter display.  Be sure your mic is unmuted and conduct a sound check.  Ensure you have text hitting the screen.  (This button will also allow you to pause the recording during breaks).


  10. Monitor the text on the screen to ensure you are capturing audio.  If you have lag in your connection and text slows down or stops, put in your earbuds and make sure the “Headphones” option is selected in your playback window.  You can use the “CM” button to listen to the recorded audio on a slight delay.
    1. This can also be used for listening to a line of text before doing a readback.  You will have to click on a timestamp for the section you want to listen to before clicking the play button.




  11. Use the Search feature if you need to look for a keyword for a readback.  Click into the “Search Text” box in the upper left corner.  Type in the word you want to look for and then click the “magnifying glass” icon.  Then use the up and down arrows to move between the lines of text that contain the searched word.


  12. Label the Speaker ID’s as the text commits to the screen.  Use your hotkeys to label the speakers.  The recommended method is to click your cursor into the text so it is flashing.  Then use the arrow keys to move up and down the text so the blue highlight is over the line of text that you want to label with a speaker.  As the text is highlighted blue, press the corresponding number on the number pad to select the speaker ID you want to apply.


  13. If you need to add an annotation, click into the annotation box.  You can type your note and hit enter.  


  14. In the event you need to do manual annotations when there is no text hitting the screen, you can use your number pad hotkeys when you are clicked into the annotation box to select a speaker name and then type shorthand notes for that speaker turn and hit enter.


  15. When your session is complete and you are done recording and working on it, click the pause button on the bottom left.  Then you will click on Finish Session.


    1. Click on “Continue Later” if you think you may need to record more or finish labeling speakers.
    2. Click on “Finalize Session” if you are ready to upload this job to process it to be ready to produce the transcript.
    3. Click on “Cancel” if you want to return to the session to continue recording.



  16. To upload the transcript, click on “Finalize Session”.  Click “Add Exhibits” and select the files you want to upload with your job.  Then click “Start Upload”.


  17. Your job will upload, and then click “Ok”.  You are now ready to go to autoscript.ai (AutoScriptWeb) to unlock your job, apply the layout, and open in AutoScriptDesktop (ASD) to complete the transcript.